Here is an example of an itinerary for a four hour reception that begins at 5:00pm:
1-2 Hours Before Reception

3:00p Caterer arrives.

3:15p Florist arrives to set up table centerpieces and other floral decorations.
3:30p DJ arrives and sets up equipment.
3:40p Wedding Coordinator, or designated person, arrives to set up place cards, favors, toasting flutes,
cake knife, guest book with pen and basket or other holder for the money envelopes.
3:45p Wedding cake arrives and is set up. Florist to provide flowers and greenery to the cake designer,
who will arrange flowers on and around the wedding cake.
 
First Hour of Reception
5:00p Wedding guests arrive & Cocktail hour begins. Waiters serve trays of champagne and hors d'oeuvres to guests.
5:15p Bride & Groom arrive and are escorted outside to take formal photographs on the lawn. All family members and
wedding party gather outside for photographs.
Make sure all the family members and wedding attendants know where and when! You don't want to waste any
time trying to track down people to be in pictures.
5:20p Bride, Groom and family members take formal photographs.
 
Second Hour of Reception

6:00p Bride and Groom, wedding party and parents of bride and groom gather in side room to "line up" for announcements.

Line up in order: Groom's parents first, then Bride's parents, flower girl and ring bearer, bridesmaids escorted by ushers,
maid of honor escorted by best man and then the bride and groom.
6:05p DJ will make formal announcements. List names:
6:10p Bride and Groom's first dance.
Song name: __________________________________________
Caterer begins serving champagne to the tables for the champagne toast.
6:20p Cocktail hour ends & Cash bar begins. DJ announces that dinner is served and ask that all guests be seated.
DJ introduces Officiant, or other designated person, who will say the blessing
6:25p DJ introduces the Best Man,
Name:__________________________________________, who will give the toast to the bride and groom.
6:30p Dinner is served.
Third Hour of Reception
7:00p Bride & Groom cut the cake. Looking for an alternative to the traditional cake cutting song? Try "It Had to Be You," by Harry Connick, Jr.
7:15p DJ announces Bride to dance with her father.
Song name: __________________________________________
7:25p DJ announces Groom to dance with his mother.
Song name: __________________________________________
7:35p DJ announces wedding party dance. (ex. Theme song from TV show "Friends")
7:40p DJ plays song (ex. Crazy Love, by Aaron Neville). Bride and Groom and wedding party dances & DJ
invites all guests to join in.
7:45p Cake and coffee are served to guests
 
Fourth Hour of Reception

8:00p DJ announces the Bride’s bouquet toss.

A nice alternative to the bouquet toss is for the Bride to "dedicated her bouquet" to someone special - maybe her mother
or best friend. The bride can say a few words and then give, not throw, her bouquet away. This is a very tasteful and
sentimental alternative, and be prepared for a few tears.
8:15p Garter toss.
8:45p Bride and Groom’s last dance.
9:00p Bride and Groom say goodnight and leave for honeymoon destination or hotel
9:15p Parents of the Bride, or other designated person, gather all the gifts, wedding presents and other items.

 

 

 

 

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